Unit 4 Orders, Acceptances and Rejection

4.1 Introduction简介

     An order can be an acceptance of an offer or sent voluntarily by a buyer. It should be clearly and accurately written out and state all the terms of transaction.  Many buyers now use printed order forms which ensure that no important information will be neglected.

4.2 Samples 例文

Letter 1  Order

(1)Order of Video Camera Recorder 订购摄录机

Dear Sirs,

Re: NV- FJ630 Video Camera Recorder

Further to our resent discussions through fax and e-mail, we should like to confirm details of ordering the above mentioned goods.

Quantity       Description     Unit price     Amount

500 pieces     NV - FJ630    USD 120.00  USD 60,000.00

The above price is on CFR Guangzhou Basis.                        

Packing: Each piece is packed in a polybag then in a carton.

Payment: By irrevocable documentary letter of credit opened through Bank of China and drawn at sight.

Delivery: As we need the goods urgently, please deliver within 40 days after receipt of the order.

We would like you to send us your acknowledgement of this order at your earliest convenience. When we receive your acknowledgement, we will arrange to apply for L/C.

Your early attention to this order will be highly appreciated.       

Truly yours,

Notes:

1. video camera recorder  摄录机

2. description  n.  规格

3. carton  n.  纸箱

4. irrevocable documentary letter of credit opened through Bank of China and    drawn at sight  由中国银行开立的不可撤销跟单即期信用证

5. deliver  v.  交货

6. acknowledgement  v.   认收

7. apply for L/C  申请开立信用证

(2) Order of Cashmere Sweater 订购羊绒衫

Dear Sirs,

We thank you very much for your quotation of 15 February and the sample sweaters. We find both quality and prices satisfactory and are pleased to place an order with you for the following:

          10doz.cashmere sweaters, small, US$ 120.00 per doz.

          20doz.cashmere sweaters, medium, US$ 150.00 per doz.

          15doz.cashmere sweaters, large, US$ 180.00 per doz.

Packing: Each sweater to be packed in a polybag, per dozen in a tin-lined carton, with 10 dozen to a wooden case.

We expect to find a good market for the above and hope to place further and larger orders with you in the near future.

Yours faithfully,

Letter 2  Acceptance of Order

Acceptance of Order for furniture 接受订购家具的订单

Dear Sirs,

We are very pleased to receive your order No. BD/135 furniture. We accept the order and are enclosing you our Sales Confirmation No. 354 in duplicate of which please countersign and return one copy to us for our file. We trust you will open the relative L/C at an early date.

As to the Items A and B, we shall arrange delivery as soon as we get your L/C, and for items C and D we shall ship accordingly.      

Hoping the goods will turn out to your entire satisfaction and we may                                                                                                                                  have further orders from you.                                     

Yours faithfully,                                                   

Notes:

1. in duplicate  一式二份      in triplicate   一式三份                

   in quadruplicate  一式四份

   一式四份及其以上也常说in four copies, in five copies … 或  in four fold， in five fold

2. countersign  v.   副署，连署，会签

   counter signature (或 countersignature,或countersignature)  n.   副属签名，连署签名

   When the Sales Contract has been signed by the seller, it will be count, signed by the buyer,  销售合同经卖方签署后，须经买方会签。

3. for one's file. 以方便存档，也可用 for one's record(s)

4. relative  adj.  有关的

   the relative L/C 有关信用证

   也可用:the relevant L/C 或 the covering L/C

5. accordingly  adv.  按照所说的情形

   Our contract stipulates that payment should be made by irrevocable letter of credit payable by sight draft, so you must act accordingly.   合同规定应以不可撤消的信用证支付，因此你方必须照办。

6. turn out  ph.  v.  结果是

   We hope everything will turn out(to be) satisfactory in the end. 我们希望最终一切都令人满意。

Letter 3  Rejection of Order

(1)Rejecting Ordered Price 拒绝接受订单价格

Dear Sirs,

We refer to your Order No. FR 246 and regret to say that we are not able to accept your bid price for Frozen Rabbit Meat.

As you may be aware that the prices for foodstuffs have gone up sharply owing to the rough weather. So it is impossible to purchase supplies at economic prices. Moreover, we have improved our packing method, as you may have seen from our samples, which cost us a lot. The price, therefore, is 8% higher than your bid.

As the market is firm with an upward tendency, we advise you to accept our price without delay. In view of our long business connection we will definitely keep supplies available for you if you amend the price in your order within 5 days.

Yours faithfully,

Notes:

1.     refer to 谈及

we refer to your Offer No．PL520 for 3，000 drums of petroleum．兹谈及你方关于3 000桶石油的PL520号报盘。

2．bid  vt．  n．  报价；投标

   bid price递价；投标价格

3．rough weather  狂风暴雨的天气

4．at economic prices  经济的价格，较低的价格

5．the market is firm with an upward tendency  市场坚挺有上涨趋势

   with an upward tendency  有上涨趋势

   with a downward tendency  有下降趋势

(2) Rejection for the reason of no Supply 因无货而婉拒买方订单

Dear sirs:

Your order No.456

Referring to the 50 metric tons of Silicon Steel Sheet under your Order No.456, we regret to tell you that we have no stock of the goods you required for the time being and do not expect further deliveries for at least another two months. Before then you may have been able to obtain the goods elsewhere, but if not we will revert to this mater as soon as our new supplies come up.

We are enclosing 2 copies of our catalogue covering all the articles available at present. If you need any of the items please inform us. We assure you that your requirement will receive our prompt attention at all times.

Yours faithfully,

4.3 Supplement：Some Useful Sentences  实用句子补充

(1)We thank you for your quotation of February 20 and enclosed herewith our Order No．456 for the captioned goods．As the goods are urgently required by our customers，we hope you will deliver them promptly．  感谢你方2月20日的报价，随函附上关于标题项下货物的456号订单。因为我方客户急需该货，希望能尽快装运。   

    (2)We find both the price and quality of your products satisfactory and are pleased to give you an order for the following items the understanding that they will be supplied from current stock at the prices named．  我们对你方产品的价格和质量都很满意，现寄上订单一份订购下列产品，要求按指定价格以现货供应。

    (3)Your samples of… received favorable reaction from our customers, and we are pleased to enclose our order for…．  我客户对你方……样品反映良好，现高兴地附上……定单。

    (4)This is a trial order．Please send US 35 sets only so that we may tap the market．If successful，we will give you larger 0rders in the future．  此系试销定单，请先发来35台，以便开发市场，如成功，随后必有较大数量的订单。

    (5)Please supply in assorted colours： preferably 6 dozen each of red, yellow，green，blue and brown．  请按下列颜色搭配供货，最好红、黄、绿、蓝及棕色各6打。   

    (6)If you can accept  $2．75, send US a proforma invoice and we will open a letter of credit f。r l，000 sets．The quality of the merchandise must be as high as that of your sample．  如可接受2．75美元的价格，请寄形式发票来，我们当即开立1 000套的信用证。商品质量须与你们的样品一样好。  

    (7)We leave it to your discretion to supply a suitable substitute．should you not have、what  we  want，  but  the  price must not exceed $0．35 per yard.  如无我方所需货物，可由你方选供合适的代用品，但价格不得超过每码0．35美元。

    (8)Since your order covers so big a quantity,  we are unable to meet your requirements for the moment，but we will do our utmost to secure supply for you, and whenever the position improves we will not fail to let you know．  因为你方订单数量很大，我们目前不能满足需求, 但是我们将尽最大努力为你方获取货源，一旦情况好转，一定告知。

    (9) Because we are already heavily burdened with outstanding orders, it is impossible for US to accept new orders for delivery within this year．  由于我方目前已承担过多的订单，因此无法接受今年之内交货的新订单。

    (10)Unfortunately, the recent rush of orders for 0ur goods has made it impossible to promise shipment earlier than May 1 5．  不巧, 由于大批定单涌到，我们不能答应在5月15日前装运。  

    (11)0ur stock of A315 is exhausted and we have no idea when the material will be restocked．  A315库存告罄，不知何时才能补进。

    (12)In view of your urgent need of the goods and the good relationship between our two parties, we have decided to accept your order in spite of the current tight supply position, but we can do so only by putting off our supply to another customer．  鉴于你方急需此货以及你我双方的友好关系，尽管目前供货很紧，我方决定接受你方订单。然而我方能这样做是因为推迟了另一客户的交货期。   

    (13)As some items under your order are beyond our business scope，we can only accept your order partially。We hope this will no cause you inconvenience．  由于你方订单项下的货物超出了我方的经营范围，我方只能部分接受你方订单。希望这样做不致给你方带来不便